aserl-collection-strategy Mailing List: Re Kanopy Question - UM's experience with Kanopy SmartPDA

[Brian Wesley Young (bwyoung]

Hi everyone,

In response to Chris's email about Kanopy:

At the University of Mississippi, we have been using Kanopy in some capacity 
since ~2018. Growing streaming video interest and desire to meet this need in a 
sustainable way led us to explore the SmartPDA model in February 2021, and then 
commit $30k to SmartPDA at the next fiscal year (July 2021). We are still using 
it with the same amount allocated, and we have been able to provide access to 
all requested videos. We've stayed within budget without any concerns (much 
easier than "normal" PDA) and reduced the amount of employee time spent on 
Kanopy streaming relative to a mediated/a la carte approach (less time ordering 
videos, monitoring expenses, and discussing balance of costs/needs). We 
continue to larger conversations about streaming video costs, but we've been 
happy with SmartPDA's ability to accomplish our objectives: staying within set 
budget, manageable workloads/workflows, continued positivity from users.

Extra details in case they are helpful:

  *   We previously experimented with "normal" PDA which pushed our spending 
towards $50k (not sustainable) and a la carte (faculty requests and subject 
librarian purchases) which had low ROI relative to PDA and still had other 
problems (titles not used or used only once, more time-intensive, less cost but 
still budget-challenging)
  *   The way we operate SmartPDA is not entirely hands off. We have a good 
number of videos visible to users but still require a request to view (sorry, 
forget their term for this). We immediately add these titles to the SmartPDA 
pool. We discussed making more videos immediately available but have hesitated 
because of financial concerns.
  *   We have been averaging expenditures around $22-24k of our annual $30k 
commitment. While Kanopy has asked us to adjust our pool to close that gap, we 
have preferred to use that gap to acquire content perpetually or through 
upfront 3-year licenses (e.g., videos that have had repeat license purchases or 
direct faculty communication that it's needed for multiple years). They 
recently announced changes that I'm not sure if/how will affect this approach.
  *   When we started the program, we spent time curating the initial pool. 
This included removing all content that we had available through other 
providers. The challenge here has been staying updated on when a title becomes 
duplicated (either appearing in Kanopy when we have elsewhere, or being added 
to another company's catalog). However, we've only had 2-3 of these duplicate 
purchases once everyone in our workflows became familiar with are various 
streaming video options.

  *   One criticism I have had is that new titles may be added that I don't 
want in the pool (sorry BBC television shows). I continue to curate (either 
manual, or emailing for a more mass-removal approach) since the initial pool 
was established, but it's not systematic/consistent, and those titles being our 
pool have not taxed our budget. It does cause internal questions/concerns about 
having what may be viewed as a recreational title in our pool when not 
specifically asked for by users (e.g., faculty, film club).
I'd be happy to answer any questions, and interested to hear others' 
experiences.
Best,
Brian
BRIAN WESLEY YOUNG
COLLECTION STRATEGIST AND SCHOLARLY COMMUNICATION LIBRARIAN
ASSOCIATE PROFESSOR
Library (Scholar Support and Data Services)
The University of Mississippi
221 J.D. Williams Library (Main Library)
O: +1-6629155877
bwyoung [at] olemiss.edu<mailto:bwyoung [at] olemiss.edu> | 
www.olemiss.edu<http://olemiss.edu/>

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Sent: Friday, February 16, 2024 5:16 AM
To: Brian Wesley Young <bwyoung [at] olemiss.edu>
Subject: aserl-collection-strategy Digest, Vol 18, Issue 4

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Today's Topics:

   1. Kanopy SmartPDA (Palazzolo, Christopher)


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Message: 1
Date: Thu, 15 Feb 2024 19:44:14 +0000
From: "Palazzolo, Christopher" <cpalazz [at] emory.edu>
To: Email list for Collection Strategists & Managers working in ASERL
        libraries <aserl-collection-strategy [at] aserl-lists.org>
Subject: [aserl-collection-strategy] Kanopy SmartPDA
Message-ID:
        <BN6PR05MB341142677B580BB7B5B19BB7B34E2 [at] 
BN6PR05MB3411.namprd05.prod.outlook.com>

Content-Type: text/plain; charset="Windows-1252"

Good afternoon, everyone!

Kanopy is ?encouraging? us to move to a SmartPDA model. Currently, we curate 
the collection relatively closely and purchase licenses on an a la carte basis, 
with preference for perpetual access, where available. Our usually spend per 
year (post-COVID) is around $55-$60. For those of you have had SmartPDA for a 
while, what has been your experience? Any lessons learned? While I understand 
the desire to reduce workloads and renewals (and mitigate the invariable 
mistakes and/or oversights that might arise), we have preferred to maintain a 
patron-driven approach on an as-needed basis. We have also found that about 40% 
of our Kanopy requests are available via one of our other streaming services 
(e.g., Projectr, Alexander Street Press, or Docuseek).

Thanks for your input!

Best,

Chris

-- Chris Palazzolo, PhD
Head of Collections, Social Sciences Librarian, and Librarian for French and 
Italian Adjunct Professor, Department of Political Science Woodruff Library, 
Emory University Atlanta, GA 30322 cpalazz [at] emory.edu<mailto:cpalazz [at] 
emory.edu>
404-727-0143
Schedule a research appointment here: 
https://emorylibraries.libcal.com/appointments/chris_palazzolo




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