Kudzu-Ops Mailing List: Re: Proposed changes to Kudzu ILL Policy -- Processing Fees for lost/damaged items

[Mord, Summer (SMord]

The change is fine with Mississippi State (MFM).

Summer


-----Original Message-----
From: Kudzu-Ops [mailto:kudzu-ops-bounces+smord=library.msstate.edu [at] 
aserl-lists.org] On Behalf Of John Burger
Sent: Thursday, January 22, 2015 8:45 AM
To: Mord, Summer
Cc: kudzu-ops [at] aserl-lists.org
Subject: [kudzu-ops] Proposed changes to Kudzu ILL Policy -- Processing Fees 
for lost/damaged items

Hey Kudzu Folks:

During our last Kudzu-Ops conference call, we discussed one of the items in the 
Kudzu ILL Policy & Procedures document to see if it reflected current 
practices.  See http://www.aserl.org/programs/aserl-wrlc-ill/kudzu-ill-policy/ 
for the full text of the current policies/procedures.  These have been in place 
for nearly 15 years with little/no revision over time, so we felt it was 
worthwhile to review the following item:

CURRENT -- In effect since 2001:
"8. The borrowing library is responsible for any returnable material from the 
time it is shipped to the borrower until it is returned to the lender. If 
damage or loss occurs, the lender may request replacement or compensation. 
There will be no other library to library fees associated with this agreement, 
including overdue fines or nonrefundable processing charges. The borrowing 
privileges of a Kudzu library may be suspended only as a last resort."

Most of the people on last week's call indicated their library had instituted 
some kind of processing charge in the past few years to cover the cost of 
ingesting replacement copies of items that are lost/damaged.  Based on that 
discussion, I agreed to draft a slight modification to the above policy, as 
follows: 

PROPOSED REVISION -- January 2015:
"8. The borrowing library is responsible for any returnable material from the 
time it is shipped to the borrower until it is returned to the lender. If 
damage or loss occurs, the lender may request replacement or compensation 
and/or processing charges. There will be no other library to library fees 
associated with this agreement, including overdue fines. The borrowing 
privileges of a Kudzu library may be suspended only as a last resort."

YOUR FEEDBACK NEEDED
Please reply to the list (kudzu-ops [at] aserl-lists.org) with your reactions 
to this proposed change.  Your feedback is needed by FEBRUARY 13.  Please be 
candid.

NEXT STEPS
1) Shirley Thomas (VCU) has volunteered to work with me to review the full text 
of the policy to ensure it reflects current practices and needs.  Other 
volunteers are welcome -- please drop me a line (jburger [at] aserl.org) if you 
are interested in helping with this task.  If we find other items we feel need 
review/revision, we will post that information to this email list.

2)  All proposed changes must be reviewed/approved by the library 
deans/directors at Kudzu libraries.  We will compile any proposed changes and 
submit them for review/approval -- anticipated for March 2015.

Please let me know any questions or concerns.  Thanks!


--jeb

John Burger, Executive Director
Association of Southeastern Research Libraries
   ASERL
   c/o Georgia State University Library - Administration Suite LS7
   100 Decatur Street SE
   Atlanta, GA 30303-3202

   Telephone:  404-413-2896

Follow ASERL on Facebook:  http://on.fb.me/Ziuz2a Find me on Twitter:  
https://twitter.com/ASERLJEB ; 



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