ASERL-Selectives Mailing List: ASERL Documents Disposition Database Contact Information Modification

[Cheryle Cole-Bennett (ccole-bennett]

Good afternoon ASERL Friends!

I am emailing to share information on a modification that has been implemented in the ASERL Documents Disposition Database.   Regionals, I would please ask for your help in sharing this information with your Selectives (some of whom may not be subscribers of the ASERL Selectives list).

 

As you may recall, the ASERL Documents Disposition Database has historically imported the library’s contact information (street address, city, state, phone) from the Federal Depository Library Directory (FDLD) database.  This has been a manual process, run periodically by the programmers at the University of Florida. There can be delays in updating this information, particularly when changes have been made to the FDLP Directory file format requiring changes to the import code in the Disposition database.  The more expedient option is for Libraries’ to manage this contact information directly – which also has a secondary benefit in allowing temporary changes to the contact information if unplanned closures/emergencies should arise.

 

• WHERE DO I UPDATE MY LIBRARY’S CONTACT INFORMATION IN THE ASERL DOCUMENT DISPOSITION DATABASE?

In the upper left corner of the Welcome screen, just beneath your institution’s information.  The “Change Email” link has been replaced with “Update Contact”.  Please know that this is the Library’s contact information not an individual user on the account.

 

 

• WHAT LIBRARY CONTACT INFORMATION CAN BE UPDATED?

• Contact Email - this is the email address used for claim receipts and Needs list matches.
• The Depository Coordinator’s Contact information - Name and phone number.
• The Library’s mailing address – currently only the Street address can be edited.  You will see that the Institution, Library, City, State and Zip code are grayed out. 

Please note:  We recognize that there may be instances when a library would also need to edit the City and the Zip Code.  These fields will be made editable within the next couple of weeks.  In the interim, please email me and I will make that change for you if needed. 

Due to their integration within the database, the Institution, Library and State cannot be editable fields.

 

 

• WHERE IS A LIBRARY’S CONTACT INFORMATION VISIBLE IN THE DISPOSITION DATABASE? 

Hover your cursor over the magnifying glass icon next to the name of an institution and a pop-up box will display.

 

 

 

As always, please let me know if you have any questions, or if I can be of assistance.

Thanks!

Cheryle

 

Cheryle Cole-Bennett, Program Coordinator

Association of Southeastern Research Libraries (ASERL)

℅ Robert W. Woodruff Library

540 Asbury Circle, Suite 316

Atlanta, GA  30322-1006

Telephone:  470-222-4960

ccole-bennett [at] aserl.org