ASERL Webinar: Uploading Records to the COE Database—Easy as 1,2,3!
From: Cheryle Cole-Bennett (
Date: Wed, 2 Dec 2015 06:58:36 -0800 (PST)

Good morning ASERL Friends,


I would like to invite you to attend an upcoming webinar on January 14th, 2016.


Uploading Records to the COE Database—Easy as 1,2,3!


As part of the Collaborative Federal Depository Program (CFDP), two pieces of software were developed to support the collection development activities of FDLP libraries in the Southeast.  Most are very familiar with the ASERL Disposition Database, but some may have forgotten its quiet counter-part, the ASERL COE Database.  This database is comprised of brief cataloging records that indicate holdings for all Center of Excellence (COE) libraries (and other contributing depository libraries) in the Southeast and serves as a tool for analyzing the completeness of COE collection(s) and to identify gaps.  


To create a database that is as comprehensive as possible, records from as many institutions as possible are needed.  As such, COE libraries have agreed to contribute records for holdings of as many identified COE agencies as possible.  COE libraries are not expected to inventory and catalog items outside their COE area, but should contribute the existing catalog data they have about their FDLP collections.   In addition, routine updating of records in the COE Database after additions are made to the collection also help define the “universe” of available records.  Better and more accurate gap analyses can be achieved as the known universe of records increases.  Your library’s holdings could contain the mystery item that completes a COE collection.


But for many, this task can sound daunting!  How to get the records out of the library’s local catalog and in to the ASERL COE Database?  In this webinar - Julene, Sandee and Mary share their processes and experiences to guide you step-by-step , making it easy as 1, 2, 3!



Mary S. Clark - Director, Acquisitions and Access Management, The Library of Virginia.  The Library of Virginia is a COE for Board of Publication.

Julene L. Jones - Head, Database Integrity, University of Kentucky Libraries. 

Sandra McAninch - Head, Federal Depository Unit,  University of Kentucky Libraries.  The University of Kentucky is a COE for the Works Project/Progress Administration and the Appalachian Regional Commission.


Webinar:  Uploading Records to the COE Database—Easy as 1,2,3!

Date/Time:  Thursday, January 14th  | 3pm Eastern | 2pm Central

To Register:


As always, these sessions are free and open to any ASERL librarian and staff.  Please feel free to share this information with colleagues who may have an interest in the CFDP.  This session will be recorded for later playback.  ASERL webinars are licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.  After registering, participants will receive a confirmation email containing information about how to join the webinar.


Please let me know any questions, or if you encounter any difficulties with our e-meeting system. 





Program Coordinator

Association of Southeastern Research Libraries

c/o Georgia State University Library

Administration Suite LS7

100 Decatur Street SE

Atlanta, GA  30303-3202

Phone:  470-222-4960

Ccole-bennett [at]


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