FW: HathiTrust Call for US Federal Government Documents Records - Submit by 1/31/14
From: John Burger (jburgeraserl.org)
Date: Fri, 8 Nov 2013 16:00:03 -0800 (PST)
ASERL Friends:

We've been working with the fine folks at HathiTrust to draft the following 
message seeking cataloging data from library FDLP collections.  There are 
several depositories that have well-documented collections from whom we are 
actively seeking data.  Any other depository that would like to submit their 
data may do so using the instructions below.  

The goal is to compile as much cataloging info about FDLP content as reasonably 
possible.  Please spread the word to your contacts, colleagues, friends, and 

Questions should be directed to feedback [at] issues.hathitrust.org.

Thanks very kindly for considering this request.


John Burger, Executive Director
Association of Southeastern Research Libraries
   Box 90182  /  411 Chapel Drive
   125 Bostock Library
   Durham, NC 27708
   919-681-2531 - telephone
   919-681-0805 -- fax

Follow ASERL on Facebook:  http://on.fb.me/Ziuz2a
Find me on Twitter:  https://twitter.com/ASERLJEB 

---------- Forwarded message ----------
From: Jeremy York <jjyork [at] umich.edu>
Date: Fri, Nov 8, 2013 at 11:59 AM
Subject: HathiTrust Call for US Federal Government Documents Records - Submit 
by 1/31/14
To: contacts [at] hathitrust.org, representatives [at] hathitrust.org
Cc: Bob Wolven <wolven [at] columbia.edu>, John Butler <j-butl [at] umn.edu>, 
Jonathan Rothman <jrothman [at] umich.edu>

Dear Partners,

As you know, at the 2011 HathiTrust constitutional convention, HathiTrust 
members passed a ballot initiative to expand and enhance access to US federal 
government publications. Today, HathiTrust is issuing a broad call for 
institutions (HathiTrust partners and non-partners alike) to share their 
cataloging records for US federal government documents to aid us in building 
our knowledge of the total corpus of US federal government documents, and help 
us to identify the portion of total materials that are in HathiTrust already, 
the portion not in HathiTrust that exist in digital form (digitized by Google 
or others), and the portion that is yet to be digitized. 

We would like to request the participation of all of your institutions in this 
call, and for all cataloging records to be submitted to us by January 31, 2014. 
Requirements for records and instructions on submitting records are available 
in the Google form at http://tinyurl.com/jwg3nsb.

Even if you have already submitted records for government documents to 
HathiTrust to accompany content submissions, we ask that you re-send them along 
with records for any government documents items that are not in HathiTrust. We 
believe this will be the easiest course to get the broadest number of records. 

The most immediate use that we will make of the records will be to send them to 
Google for analysis to get an idea of what proportion of the records represent 
items that Google has already digitized or are candidates for Google 
digitization from Google-partnering libraries. Google has agreed to do this 
analysis. It is important to note that any records made available to Google may 
be incorporated into the "metadata view" on Google Books. An example of an item 
in metadata view is here: http://tinyurl.com/n7x2xco. Full records are never 
displayed in metadata view, and records submitted from this call only have the 
possibility to be displayed if there is not an already-existing item in Google 

We plan to make the results of this analysis available at a minimum to 
HathiTrust partners and other institutions that participate in the call. We 
also plan to make the records available to be used, under appropriate use 
policies and permissions, by government documents initiatives underway by 
groups and organizations participating in the call. We hope in this way to 
garner the broadest participation in the call and for the records to be a 
benefit to initiatives HathiTrust may collaborate with in order to achieve the 
goals of our initiative.  

Please send any questions that you have to feedback [at] issues.hathitrust.org. 
We may be assembling a FAQ to send or post online, rather than responding 
directly to all inquiries, in order to manage correspondence most efficiently.

Thank you very much.


Jeremy York
Assistant Director, HathiTrust 

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