This seems to be a major GPO concern:
Why can’t we let the regionals see the lists first. It shouldn’t make a big difference to the Centers of Excellence. From: Russell,Judith [mailto:jcrussell [at] ufl.edu] Sent: Wednesday, November 09, 2011 11:03 AM To: Romans, Larry Cc: ASERL Deans; ASERL DEANS FDLP Steering Committee; John Burger; aserl-selectives [at] aserl.org Subject: [aserl-selectives] Fwd: [aserl-gov-docs-steer-cmte] New Feature of the ASERL Document Disposition Database: E-Mail Notification to Regionals Her e-mail message transmitting the letter is included below. The letter was sent as an attachment to her response to my message to Robin Haun-Mohamed (copied to her), sharing the announcement about the new feature in the disposition database to provide e-mail notification to Regionals when one of their Selectives posts offers. Neither the letter nor her e-mail message address meeting with ASERL to discuss the Implementation Plan and seek resolution of these issues, but ASERL is continuing to seek such a meeting with her, the Public Printer and the GPO General Counsel. -----Original Message----- From: Baish, Mary A [mailto:mabaish [at] gpo.gov] Sent: Tuesday, November 08, 2011 6:17 PM To: jburger [at] aserl.org Cc: Committee; ASERL DEANS FDLP Steering Committee; ASERL; John Burger Subject: Re: [aserl-gov-docs-steer-cmte] New Feature of the ASERL Document Disposition Database: E-Mail Notification to Regionals
Dear Judy,
Thank you very much for providing us with the update about the new feature to the ASERL disposition tool. During the Fall Depository Library Council Meeting & FDLP Conference, we were told that the disposition tool had been enhanced to allow regional libraries to review materials offered by their selectives at the same time as the Center of Excellence libraries. As we note in the attached letter, this is a welcome change and a step in the right direction. I can fully appreciate the enthusiastic reaction from the ASERL regional librarians to the new e-mail notification feature.
The attached letter was mailed to you yesterday morning and was also delivered to The Honorable Gregg Harper, The Honorable Charles E. Schumer and The Honorable Bill Nelson.
Best regards, Mary Alice
Mary Alice Baish Superintendent of Documents U.S. Government Printing Office 732 North Capitol Street, NW Washington, D.C. 20401-0001 ph: 202-512-1313 fx: 202-512-1314 mabaish [at] gpo.gov<mailto:mabaish [at] gpo.gov>
________________________________ From: Russell,Judith [mailto:jcrussell [at] ufl.edu] Sent: Tuesday, November 08, 2011 2:12 PM To: Haun-mohamed, Robin L. Cc: Baish, Mary A; John Burger; ASERL DEANS FDLP Steering Committee; ASERL Government Documents Steering Committee Subject: Fwd: New Feature of the ASERL Document Disposition Database: E-Mail Notification to Regionals
I had mentioned recently that we were adding this feature to the disposition database and wanted to let you know that it is going live tonight. We have already received enthusiastic response from several of the ASERL Regional Documents Coordinators.
Regional Documents Coordinators can view offers posted by their Selectives as soon as they are live and, with the new e-mail notification, they don't have to randomly check for offers from their Selectives in order to provide oversight of the disposition process.
As noted below, the LibGuide is being updated to document this new feature.
Please let me know if you have any questions, or comments, about this new feature.
Judy
Judith C. Russell jcrussell [at] ufl.edu<mailto:crussell [at] ufl.edu>
Begin forwarded message: From: "Russell,Judith" <jcrussell [at] ufl.edu<mailto:jcrussell [at] ufl.edu>> Date: November 8, 2011 1:30:15 PM EST To: ASERL Regional Depository Librarians <aserl-regionals [at] aserl.org<mailto:aserl-regionals [at] aserl.org>> Cc: ASERL DEANS FDLP Steering Committee <aserl-deans-fdlp-cmte [at] aserl.org<mailto:aserl-deans-fdlp-cmte [at] aserl.org>>, John Burger <jburger [at] aserl.org<mailto:jburger [at] aserl.org>>, Cheryle Cole-Bennett <ccole-bennett [at] aserl.org<mailto:ccole-bennett [at] aserl.org>>, "Swanbeck,Janet P" <janswan [at] uflib.ufl.edu<mailto:janswan [at] uflib.ufl.edu>>, "Harris,Winston" <wingator [at] ufl.edu<mailto:wingator [at] ufl.edu>> Subject: New Feature of the ASERL Document Disposition Database: E-Mail Notification to Regionals
Jan Swanbeck recently suggested that it would be useful to the Regionals if you could receive an e-mail notifying you whenever one of your Selectives posted an offer in the disposition database. That would alert you so you could, if you wish, sign on to review the offer and it should eliminate the necessity for signing on just to see if any offers have been posted by your Selectives.
Winston has done his usual magic and has quickly implemented this new feature. The e-mail will be generated from the nightly job (around midnight). It will inform each Regional about the offers from their Selectives which were submitted during the prior 24 hours. So you may receive an e-mail tomorrow if an offer was posted by one of your Selectives today. Otherwise you will start receiving the e-mails whenever a Selective in your jurisdiction next posts an offer.
The LibGuide is being updated to document this additional feature.
This is part of our efforts to ensure that the database supports Regional responsibilities for oversight of the disposition process of the Selectives.
Please let us know if you have any questions or comments.
Judy
Judith C. Russell jcrussell [at] ufl.edu<mailto:jcrussell [at] ufl.edu>
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